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Sentry Financial Planning, LLC's Privacy Policy
At Sentry Financial Planning, LLC, we respect the personal financial privacy of all our clients and customers both current and former. It is important to realize that we understand our clients have entrusted us with private personal financial information, and it is important to us that all employees, officers and clients of our Firm know our policy concerning what we do with that information.
We collect personal financial information about our clients from the following sources:
- Information our clients provide to us to complete their financial plan
- Information our clients provide to us in agreements, account applications, and other documents completed in connection with the opening and maintenance of their accounts
- Information our clients provide to us verbally and
- Information we may receive from third parties, such as brokerage firms, attorneys, and consumer reporting agencies about our clients' transactions with us or with others.
We limit access to information only to those who have business or professional reason for knowing, and only to non-affiliated parties, as permitted by law. Under the laws of the Commonwealth of Massachusetts, we may not disclose the identity, affairs, or investments of any client to any third party unless required by law to do so, or unless consented to by the client. The law provides that we may disclose confidential information in the following circumstances:
- When required to execute transactions for their account or otherwise to provide services they have requested (this includes communicating with estate planners, accountants, attorneys or other specialists) during the course of work done on your behalf
- When you have specifically authorized us to do so in writing
- When provided to independent contractors hired by our Firm to help us with the preparation of your financial plan
- To provide information to agencies assessing our firm’s compliance with industry standards, and to our attorneys, accountants, and auditors
- To respond to a regulator’s examination of our firm
- To comply with a civil, criminal, or regulatory investigation by federal, state or local authorities
Personally identifiable information about you will be maintained during the time you are a client, and for the required time thereafter that such records are required to be maintained by federal and state securities laws, and consistent with the CFP Board of Code of Ethics and Professional Responsibility. After this required period of record retention, such information may be destroyed.
Within our company, we restrict access to clients' personal financial information only to employees who need to know that information for the benefit of the client. To ensure security and confidentiality, we maintain physical, electronic, and procedural safeguards to protect the privacy of our clients.
In addition, all employees and officers understand that everything handled in our office is private and confidential and that they may only discuss what is necessary to complete any work associated with a particular client. Nothing about our clients is discussed outside our offices with family, friends or other clients. Sentry Financial Planning, LLC will never discuss a client's situation with someone else that may request information about an account unless we are specifically authorized in writing by the client to do so. This includes giving information to a husband on his wife's IRA account or, to a son or daughter about a parent’s accounts, etc.
References to "employees" may also refer to "independent contractors" hired by our company to complete work for our clients.
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